Practical Process of RMG Industry

What is Holidays Policy of a Garments Factory ?

Holidays Policy of a Garments Factory
Holidays Policy Definition



All employees of the Company To encourage and motivate the entire employees and to provide them an opportunity to achieve a better work-life balance. In addition to weekends and leaves that a person has, the government has declared some days to be observed as national holidays by law. The labor law says that a minimum of 11 such days have to be observed. The company in this policy clearly is articulating which days it would assign as holiday. The company may decide to give some days additional in conjunction to these days, which can be compensated against the other national holidays that the company chooses not to give.


Holidays Policy:


The lists of days are given below.

Holiday
Office
Factory
Applicable for specific religion only
21st February
Full closed
Full closed

26th March
Full closed
Full closed

14th April (Pohela Boishakh)
Full closed
Full closed

1st May (May day)
Full closed
Full closed

Shab-e barat
Relaxed open: late start by 2hrs, early finish – for officers to complete pending works in house.
Night before, the production has to stop by 5PM, and on the day of Shab-e Barat, the production will start 2 hours late.

Durga Puja
Open
Open
Only Hindu religion followers can take 1 day off which cannot be adjusted against their leave quota. 
Buddha Purnima
Open
Open
Only Buddhist religion followers can take 1 day off which cannot be adjusted against their leave quota.
Jonmashtomi Puja
Open
Open
Hindu persons can take this leave, but this will deducted from their leave quota. What can be assured is that, they can be provided the permission for the leave.
Eid-ul Fitr
Closed as per government notification for day before Eid, on 1st day of Eid, and 2nd day of Eid.
In addition, we provide 1 extra day closure before the government holiday starts, from 28th Ramadan, and we give 2 extra days after the expiration of government holiday.
These 3 extra days are not to be compensated against Fridays as the company is remaining open on several other state holidays.
Closed as per government notification for day before Eid, on 1st day of Eid, and 2nd day of Eid.
In addition, we provide 1 extra day closure before the government holiday starts, from 28th Ramadan, and we give 2 extra days after the expiration of government holiday.
These 3 extra days are not to be compensated against Fridays as the company is remaining open on several other state holidays.
Followers of other religions also enjoy the same days of leave.
Eid-ul Azha
Closed as per government notification for day before Eid, on 1st day of Eid, and 2nd day of Eid.
In addition, we provide 1 extra day closure before the government holiday starts, and we give 2 extra days after the expiration of government holiday.
These 3 extra days are not to be compensated against Fridays as the company is remaining open on several other state holidays.
Closed as per government notification for day before Eid, on 1st day of Eid, and 2nd day of Eid.
In addition, we provide 1 extra day closure before the government holiday starts; we give 2 extra days after the expiration of government holiday.
These 3 extra days are not to be compensated against Fridays as the company is remaining open on several other state holidays.
Followers of other religions also enjoy the same days of leave.
16th December (Victory Day)
Full closed
Full closed

25th December (Christmas)
Open
Open
Only Christians can take this day as off, and it will not be deducted from their leave quota.
TOTAL
11 days as per labor law + 6 extra days with the 2 Eids = 17.
But the company may gain 2 to 3 days here, as the extra days or some holidays may coincide with a weekend. 
11 days as per labor law + 6 extra days with the 2 Eids = 17.
But the company may gain 2 to 3 days here, as the extra days or some holidays may coincide with a weekend.
Hindus, Christians and Buddhists will get 1 extra day each.  

List of Govt. Holidays


Total 21 days Govt. Holidays will be observed in H&M Dhaka Office in 2010.
Holiday mentioned with (*) mark means that it depends on the appearance of the Moon.

Company observes a total number of 12/11 days Public/Festival Holidays as listed below for all locations.  Holidays declared by the Govt. beyond the Company listed holidays, are not applicable.

Generally following are the days which should be considered while declaring the 12/11 days of festival holidays:

Shaheed Day                          
Independence Day                 
Shab-e-Barat                          
Bangla Naba Barsha              
May Day                                
Shab-e-Quader                       
Eid-ul-Fitr                  

Eid-ul-Azha                           

National Mourning Day         
Victory Day                           

HR Department at Head Office publishes the list of Public Holiday at the beginning of each calendar year.

1.                  Holiday(s) falling on weekly holiday will not be substituted / replaced. 
2.                  For every such day casual leave will be added to all such affected non-management employees as compensatory leave if they are made to work on that day.
3.                  Should a holiday fall during an employee’s scheduled annual leave, the day will not be counted as leave.
4.                  Non-management employees required to work on a scheduled holiday will be compensated by payment of usual over time and or compensatory leave as stated in Policy no. 24.
5.                  An management employee required to work on a scheduled holiday will be treated at the sole discretion of the management.


Regulations & Procedures of Holidays Policy:


Regulations for government holidays as listed above:

a)       Holidays given as above cannot be compensated by making workers or office staff work on weekends, as these are compensated already, by having offices and factories being kept open during 9 other government holidays such as – Eid-e Miladunnabi, birthday and death anniversary of the father of the nation, Buddha purnima and Jonmashtomi, Christmas, Durga puja, Shab-e Barat, Ashura.
b)       If during the Eid breaks, the 6 days of holidays end in a way that the 6th day coincides with a Thursday, then the following Friday will also remain closed for offices and factories.
c)       If any government holiday date coincides with a Friday, then there will be no additional day given as holiday.
d)       If anyone has to work on a government holiday which is approved by the company as day for closure of all activities, then he/she has to take written authorization from the division head and Associate Director HR or MD, and based on this authorization, he/she can claim a compensatory holiday.
The fact that Hindus, Christians and Buddhists are getting 1 extra day off for their festivals can be compensated by allowing all Muslim persons to enjoy an extra day of casual leave across the year, for all categories of employees.

Responsible Parties:


HR, Admin.

Communication & Implementation:


  • This total policy is going to be published in the policy book and the policy book also will be available in online which can only be seen by the employees of Auto Group.
  • Holiday policies will be communicated with the employees through meeting, notices, circulars, announcements and memos from HR Director/ MD prior to the approved holidays.
  • Holidays will be also announced through microphone to the workers and also will be explained in the worker handbook and also will be explained in the orientation time of the new employees.

Exceptions:


Exceptions to this policy require endorsement by Director HR & MD.

Conclusion:


The software will be responsible for marking the days as holiday, and ensuring that people do not suffer any salary deduction or mark as absent for these days. The software will have record of religion and will allow the minority religion holders an extra day of holiday for their special festival days as described above.


Engr. Kh. Mashiur Rahman, Email: garmentspedia@gmail.com

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