Production Launch Process Instructions
Normally, we suggest to carry out instruction to the supplier. We informed you there to be significant process and cost benefits by removing the current compliance programs and associated subsidies from the Sew in Label & Packaging Local Supply Program.Buyers should be informed of any problem and/or complexity found during this process. Pilot run /online inspection reports should be readily available to buyers should they request to see it... |
| After Production Launch Process Instructions To Garment Supplier |
Final Inspection
Suppliers must meet Buyer ’s stringent consistent quality and ethical sourcing standards. Except for some potentially delicate products, which will be identified by buyer , final inspections should follow SDL level 2.5 for major defects and 4 for minor defects. Buyer Quality Assurance Department has issued revised wash durability requirements to all Suppliers, All buyer quality control must be issued with buyer documents as Enclosed in the instruction book.- quality control on the overall look of the garment
- quality control on the labelling and packing
- quality control on the measurements
- final control issued by the agent.
Buyer Test Procedures and is available on line through the following link: We request quality control reports for each and every style.
“Buyer ” and it’s distinctive logo, are registered trademarks of Buyer Pty Ltd, and Suppliers are not permitted to copy or reproduce this logo without our consent. It is vital you adhere to all artwork and specifications that Buyer provides you. Should there be a quality problem but overall, the garments look sellable we request a LOG (letter of guaranty) from the factory/agents. This LOG should state that buyer has accepted the goods even though there is a quality problem but the factory/agent takes the responsibility of either giving buyer a discount and/or taking the goods back should there be complaints from the customer and /or the goods are sent back to us. All defects found above the Mml accepted limit, buyer reserves the right to –
- either refuse the entire quantity of the goods
- either impose for a second quality control of the goods and sort the defect pieces out
- impose to put into fabrication the missing pieces
Refer Permission To Supply process attached for Suppliers to source sew in labels and/or packaging from labelmakers or printers other than Pre-approved Providers.Once the goods are received in France, the pieces shall be randomly checked by the buyer/quality controller. Should we notive any deviation from the conformity, we shall get back to you to find a solution.
Buyer artwork is only available from Buyer Design Dept. Since it is impossible for us to check 100% of the goods here in France, you remain liable for 60 days after the goods have been sold to our customers. Please find below a non-exhaustive list of major defects NOT allowed by buyer - There should be –
- no fibre/fabric contamination or foreign particles
- no fabric fold crease
- no streaks on elastane/lycra fabrics
- no dyeing crease and/or stains
- no shade difference on same order/same product
- respect of safety rules on children clothing
Classificaton
2nd Choice: the garment shows a minor defect which does not affect the soundness of the garment or its use but does affect its appearance and thus its sale under normal conditions.3rd Choice: the garment shows a major defect which affects its compliance with compulsory standards, its soundness, its use and thus makes the garment unsellable.
The 2nd choice will be accepted after the defect has been checked and approved by BUYER. A request will be made for a variable refund depending on the type of defect.
The 3rd choice will be rejected and a credit note will be requested if the quantity of 3rd choice has been invoiced.
In any case, we reserve the right to perform a quality control check in the production workshop at any time prior to delivery. This may be carried out by a member of our group or by an authorised body of our choice.
Packaging
Supplier must seek approval from Buyer Buyer to source from a non-approved labelmaker or printer. You must pack the goods as follows:- You have to respect well the size breakdown of packs per carton according to the categories of articles.
- These size breakdown for packs has been given on purchase orders and also on the barcodes files which we have sent you for the packs and the cartons.
- If you find some differences, do get in touch with us in order to find a quick solution
Container
Supplier must send actual sew in label or actual printed packaging production sample to Buyer Design team for approval. Samples must be die cut, folded (as per specification) and on specified stock.
- You have to take imperatively a picture when the doors are opened and the containers are full.
- And another one, when the doors are closed with the laying of boxes.
- You must also take a picture of seal set up once the doors will be closed.
- Thanks to send directly to Vincent Allal by mail.
Barcodes
All suppliers must produce the barcodes. We remind you that you are responsible for obtaining labels and that no impact on lead times for delivery will be accepted. Suppliers must pay the cost of price labels and also the cost of price polybag, hangtags, labels, etc. Of course, the cost of all the supplies will be included in the purchase price of the articles at the beginning of season.( as indicated by our buyers) In a systematic way, we send you for each new season the full file for the barcodes it’s means:- a file of barcodes for each item
- a file of barcode for each pack and each carton
- In these manner, (1) you have to put systematically one barcode for the hangtag of item (at the back of the bottom of the label) and another one on the polybag of model (at the bottom and on the right of polybag).
- You have to put also the pack barcode on the masterpolybag that contains our pieces and the carton barcode on each carton.
- Be carefull! You have to respect the size breakdown for each pack.
- And the quantities mentioned on the carton barcode correspond to the number of packs that you have to put for each carton.
- Once the prices have been validated, all the informations concerning the barcodes for the packs and for the cartons will be sent to you by mail.
- Thanks to note that the barcodes must be realized on the data base
- These last ones will be systematically validated by our production department.
The height of the carton depends on the articles that you put inside. If the article is bulky, the size of carton can change a little bit. Do inform us in case the carton height exceeds the acceptable dimensions, we shall make a decision and amend the number of pieces per carton.
Buyer Labels change every season.
A minimum fine of per style per delivery will be charged to any Supplier who sources sew in labels without first seeking approved wash tests or where packaging does not meet Buyer ’s specifications and standards. Fines will be invoiced and deducted directly by Buyer ’s Accounts Department if suppliers do not comply with our standards.
- It depends on each new technical file sent by our buyers and the theme involved.
- Please refer systematically to our technical file for each item.
- Labels are produced by the manufacturers and validated by the buyer before each the sms process.
Special hang tag
All the articles which are dyed with a special dyeing or in various baths of dyeing must have a special label which specifies well that due to the dyeing process, each garment is unique and variations between two lots may occur.Please add a special brown paper tag with the following words in English on one side and in French on the other- Each piece of this garment style is unique due to its dyeing process. Colours may vary from one piece to another. Wash with similar colours, dry inside out and away from direct sunlight.
Chaque pièce de cette référence est unique à cause du processus de teinture. Les couleurs peuvent varier d’une pièce à l’autre. Laver avec des couleurs similaires, sécher à l’envers en évitant la lumière du soleil.
Penalties
Where Suppliers can source cheaper alternatives Cash’s must be given the right of refusal to meet prices before you can source from an alternate provider. You must ensure you obtain the necessary approvals from QA and Design team as noted above with wash test results and packaging proofs. In order to respect the deadlines, we have drawn up a system of penalties which will be applied systematically for each shipment up to the date of departure of goods (clean on board date for the boat, AWB date for the air and finally CMR date for lorry).If the delayed goods are accepted, the event of any delay, the supplier must pay a flat rate final indemnity to BUYER. The total value of this shall be: Any kind of means of transportation.-
- 8 days delay - exporter pays for airshipment
- 15 days delay - 5% penalty per indivisible week.
- 4 weeks delay - commission will not be paid to the concerned agent.
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