HR Junior Manager Job Responsibility

21.9.17

HR Junior Manager

Under General Guidance of the Manager (HR & Compliance) and supervision of the Manager (HR & Compliance) and within the limit of Auto Group policies/ practice/procedures; the purpose of the position is to develop maintain all facts of HR & Compliance issues, aspects including Compensation, Benefits, Employment, Environment, Health & Safety, Security, Force labors, child labors/ Non discrimination freedom of association, Right of Inspection as per statutory requirement and Buyers code of conduct (COC) and conduct over all factory Certification process throughout the factories including coordination/liaison with the existing as well as prospective buyers...

Job title : Jr. Manager

Location : factory

Department : hrd reports to : assistant manager

Coordinating department : internal : all departments of factories.

External : as desired by manager hrd.

Reporting channel : HR Manager / asst. Manager deputy manager hrd , manager hrd, director production.

Immediate superior : assistant manager

Immediate subordinate : Executive Admin / senior officer admin

No. Of employee supervised : five

Job summary :

To collect information of factory if any problem of the workers & staffs and to solution under the guidance by the Executive Director. No of 3 (three),one EMB,one Auto Gmts ltd,another Head office.

To issue the show cause letter /Inquiry letter and conduct the inquiry of any worker and stuff. Receiving instruction for deputy manager hrd
Receiving requisition for hiring personnel for other departments of factories.
Arrange postering, publishing for recruitment.
Job distribution among timekeepers and document & leave clerks.
Providing data to senior officer it.
Proper arrangement for maintaining all records, files, registers, documents related to labour officer.
To prepare the dismissal letter of any worker and stuff. Supervising the job timekeepers and documents & leave clerks.
To see the labour directorate office, factory inspection office, statistics To deal/maintain/supervision/authorization following activities:
To ensure that all data, records, reports, formats, statements, rank & files in relation to compensation and benefits are properly prepared, issued updated and maintained.
To follow/check/audit that whole employment procedure and practices are being maintained properly as per policy and records/reports/formats, statements/rank and files (personal file) relation to whole range of staffing including promotion increment transfer separation etc. are properly prepared, issued, updated and maintained.
To ensure that all environmental issues including factory layout, availability of all facilities designed properly and kept always in compliant.
To supervise/ensure that Health & Fire Safety issues as per in house check list are properly and timely restored as in compliant.
To take any advise of Legal matter from the legal advisor. To ensure that no force employment in the factories.
To ensure that employment of no child/young looking workers are made.
To attend/participate workers participation committee meeting, offer frequent hearing to the agreed workers in coordination with HR personnel.
To coordinate with Manager (HR & Compliance) from time to time in respect of disciplinary/IR issues and refer the issues to him.
To ensure access/right to inspection during buyer’s Audits.
To develop/review/maintain/keep update buyer wise Audit schedule in inform the same to factory Management regularly in liaison.
To maintain regular-close communication with the concerned team as per Audit schedule, make necessary correspondence with them and respond to their all query/information.
To attend the any court case which has been filed by the worker & staff to the labour court.
To prepare corrective action plan (CAP) as per findings/observation/recommendation of concerned audit and submit the confirmed (CAP) to the audit team concern, timely.
To ensure that all corrective action has been taken with regular follow up; as per CAP submitted.
To supervise/monitor the work of factories HR & Compliance Executive/Officers. To prepare the paper of any workers & staff which has been resigned from his services.
To put up/ recommended/ forward in coordination with factory management all requisition as per buyer’s audit requirements for procurement and follow up installation, fixing, provision of the same those required as in place in a proper and timely manner.
Signatory Authority on ID card issue procedure.
To conduct the welfare committee meeting to the factory. To conduct security audit regularly and develop security requirement
To take the New factory & fire license from the factory inspector office .To prepare Security Assessment quarterly and submit report to the management.
To ensure security for man, material & information in this factory.
Accountable for up to date maintenance of all files, records and documents.
To renewal the factory & fire license yearly. Responsible for cleanliness of surroundings.
To prepare the layout plan of any New factory by the Architecture. Management of transports carrying workers.
Authority : as required to perform the specified job summary.

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