Duties and Responsibilities of Deputy HR Manager

By Kh Mashiur Rahman

13.10.17

Deputy HR Manager

Deputy HR Manager  - To develop / implement Employee Counseling and motivation program in regards to absenteeism, turn over, general rules & regulations of the factory, employment terms & conditions, work place code of conduct and productivity improvement..

Job Title: Deputy HR Manager

Department: Human Resources

Employment status: Permanent

Position reports to ( Supervisor’s Title): HR Manager , Unit DGM, HR

Supervisory Responsibility:

Counselor, Welfare officer, Personal officer.

Key Responsibilities and Accountabilities (or Duties)

To implement and monitor Salary -Wages administration and Compensation.Under the supervision of DGM, HR leads the Deputy HR Manager team in unit level in terms of Human Resources Issues.

• To develop a system of intelligence to collect information about workers / staffs                         
  on any adverse attitude, morale, behavior and grievances and maintain a log book
  on such information. Forecast of total short term and long term Human resources requirement in the unit. 
• Manage salary and other disbursements to staff members at all levels in respect of their claims as per Company Policy. 
• Providing Human resource staffing plan in short term and long term to the recruitment manager for maintaining proper number of human resources staffs. 
• Coordinate and cooperate with the Training & Development team to conduct the training need assessment and provide the individual training development plan for the staffs of the unit. 
• To monitor / ensure payment of Salary - Wages in time.Organize meeting in presence of DGM, HR with the worker counselors and welfare officers to ensure that all the grievances and disputes from workers are dealt and resolved effectively. 
• Monitors and guide the Deputy HR Manager staffs to ensure timely attendance of workers, disciplinary issues and leave issues. 
• Preparing reports on employee turnover and attendance issues and provides recommendations to overcome challenges to DGM, HR. 
• Coordinating with Human Resources team and the production team for successfully
  implementing different HR project in the unit floor. 
• Organize meeting with HODs to understand the manpower requirement for specific departments and create yearly manpower plan and implementation process. 
• Prepare Human resources yearly plan and delegate the responsibilities to the team members to implement the plan
• Responsible for standard conflict management process in the factory in line with the policy guidelines and existing labor law of Bangladesh. 
• Cross checking the data for providing final reports on leave, attendance etc for finalization of incentive, salary and other payments 
• Provides support to the overall operation of the Office in terms of recording, receiving-relaying-responding to some calls intended for the office, entertaining visitors, clerical, and computer related work 
• To handle / co-ordinate all types of Employee Disciplinary matters and I.R / Labor Relations matters.Performs other related duties/ responsibilities assigned by CIPL Management.
• Collaborates & provide assistance to the higher authorities in implementing the plans, policies and programs on employee health, safety, welfare and benefits.
• Provides action on issues and problems related to employee welfare and benefits.
• Identifies additional viable benefits and welfare issues for the employees based on the garments industry. 
• Monitors and provide full instant assistance to employees for health and safety issues (Sick/pregnant employees)
• Assists employees to avail offered benefits; such as: gate pass, leave application, day care, medical etc.
• Ensure cleanliness, hygiene issues, first aid facilities etc are available for employees. 
• Provides various services to enhance different level employees’ participation in organizing events/festivals celebration.
• To follow-up Participation Committee Meeting / Workers Welfare Committee        
  (WWC) with regular monitoring. Implement all statutory & general welfare measures at CIPL. 
• Report to the CIPL management on improvements, better maintaining the factory compliant as per buyer requirements.
• To ensure proper leave management and maintain up dated leave records.Performs other related duties/ responsibilities assigned by CIPL Management.

Recruitment Policy 

Auto Knittings Ltd follows the regulations of recruitment policy. We follow the local labor law and buyer’s regulations; however it should not be violation of local labor law. Authority maintains the following regulations to enrolment of workers:

• All employment committee enroll the workers headed by the Director operation of the factory.
• Employment notice is published in the daily News paper, Wall poster and verbal to enroll workers of different sections.
• All applicants first report to HR Department. HR Department sends them to respective sections to measure their skill ness. Section in charge examines the new workers skill ness.
• After examination, section in charge sends them to HR section. Selected workers stay for further activity and rest go out.
• Selected applicants face the doctor for age certificate and fitness for work. Worker bellow 18 years age is not accepted according to local labor law.
• Pregnancy test is not done for the workers in this enrolment system.
• Selected workers are sent to HR section for necessary paper works. HR section gives one copy employment letter to the selected workers.
• Deputy HR Manager department convey some information and some factory rules and regulations:
• Factory regulations
• Salary, allowance and other benefit
• Emergency situations
• Health & Safety regulations
• Factory emergency exit.
• After briefing sent the new workers to respective section.
• Force labor is restricted and we do not deposit any money for employment.
• No discrimination during select workers.
• We employ the workers with minimum wages during joining in the factory.

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