C Tpat Checklist
Detailed c tpat checklist and c tpat training program on each process of operation in each working area / department is listed in this security plan as part of standard operation procedure. Such procedure shall clearly define what an employee in different working capacity should do to achieve the objective of security. All employees, including management and workers, are expected to have a thorough understanding of the security plan, familiar with the operation procedure. Education on awareness and training on practices on supply chain security issues are conducted in the following manner. Though Bangladesh is around 40 year experienced country in RMG but still now the sector is known as low-end garment manufacturing country. Small group meetings will be held periodically to permanent employees as refresher on Supply Chain Security. Managers are responsible to ensure all criteria listed in this plan are properly carried out. ...
C Tpat Training:
A details case study on C Tpat Training has done in two different factories of different capacities and products. Orientation and familiarization
of the security plan will be conducted to every employee and in case of new
employee, on first day reported to duty.
Inspection:
To discuss about efficiency it is important to know about Standard Minute Value (SMV) of the products to be produced, input minutes and output minutes.. Security Officers nominated is
responsible to carry out inspection on all security devices and implementation
of the system.
Periodical Review:
According to ILO Standard minute is the time taken by a 100 rated worker to complete a given task. All the five lines produce different styles of products with different SMV. Periodical review on employee’s
knowledge and application of this security plan will be conducted.
Policy for handling of suspected or illegal activities
PROJECT STITCH is very much aware
and conscious to tackle any kinds of destructive situation as well as illegal activities.
Naturally, PROJECT STITCH remains more cautious to overcome any unexpected
situation. Therefore following procedure regarding suspected and illegal
activities are to be followed:
1.
All the security posts to remain alert round
the clock for inside and perimeter security so that they can identify any
suspected person or movement. Therefore, line efficiency (output minute / input minute x 100) is also different due to varied output minutes.
2.
Nobody is allowed to get inside without
proper identification. There were huge financial impact to fulfill fire, electrical and building safety compliance with lower price of the products from the buyers.
3.
It has been instructed to all workers
regarding quick information to the admin dept. or security for any suspected
incident or suspicious person. With the stringent compliance requirement and shrinkage price, the number of the factories have been reduced but Bangladesh RMG export industry has been maintaining steady growth.
4.
If any suspected person is found inside the
factory,
i.
He will interrogated by company security guard and
administration department. Unauthorized persons will be detained for further
action. Many entrepreneurs still are investing to expand their existing production capacity and going for LEED certified factories.
ii.
Unauthorized person shall be handed over to the DEPZ
security or police with valid reason.
iii.
A general dairy
to be entry in local police station. With this reality, factories have taken various initiative, especially after Rana plaza accident, to enhance productivity to be competitive and sustainable.
5.
If any suspected materials is detected
i.
Initially those
materials will be cordoned by own security force till any competent representative
of DEPZ or local police authority come. So that nobody can come across.
ii.
As soon as possible DEPZ security and local police
station should be informed.
iii.
All employees to be removed from that particular place
to the safe area.
iv.
Materials to be handed over to the local police in
presence of DEPZ authority.
v.
A general dairy to be entry in local police station.
Procedure for Surprise check/unannounced audit
The factory authority adopts
appropriate measures to ensure a good standard security in all the vulnerable
places in the factory. To ascertain the adopted measures the responsible
persons of administration and personnel dept with the instruction from higher
authority undertakes the activities mentioned below:
1.
i.
A surprise security is found to undertake spot checks
suspecting any activities against the security of any area of the factory. It
includes the identity checking in different workplaces, stair and gate.
ii.
Checking any section for the authorized persons are
working or not.
iii.
Checking for whether any person is disappeared without
permission for considerable time. Present study has tried to illustrate how increased productivity is helping in offsetting incremental wages over the period.
iv.
Observe closely the interaction and discussion not
concern to the production.
v.
Checking for the ID card for any unauthorized persons.
vi.
In a certain day 5 to 10 workers/employees are picked
up while entering or leaving the factory to check whether anybody is carrying
any harmful thing.
vii.
In a certain day one of the stair is cordoned to check
for any unauthorized persons.
2.
The
surprise checking team with the involvement of the packing In-charge opens few
cartons in random basis to check for any harmful teams.
3.
The team checks suddenly while containers
are being loaded or unloaded. It checks whether the cartons are intact.
4.
The team surprise checks the lock and seal
of the containers while loaded or unloaded.
5.
For any discrepancy regarding the said
matters the administration with help from personnel department take corrective
and legal action as per the decision of the higher authority.
Procedures for Imports:
Incoming shipments containers
should be opened in front of C & F agent, Commercial person and Security
and Store person. Any Incoming shipments should be checked and confirmed with
Import Invoice before taking inventory by store team. After unloading any
shipment, it should be counted by store team and should be checked, compared
and confirmed with Import invoice. After confirming, a Challan should be made
and should be signed by store person, security and commercial person for
confirmation. If any shortages/Overages will be there in shipment, Store team
should inform Commercial, Import Department, Production GM and to Merch dept
immediately and it should be recorded style wise, Invoice wise.
Procedures for Exports:
Any shipment is to be exported
should be checked and confirmed with Commercial invoice before loading by store
team. Shipments should be counted at Cover Van while loading and it should be
recorded style wise, truck wise. After completing loading, a delivery Challan
should be made and it should be signed by store person, commercial person,
security and Truck driver for confirmation. If any shortages/ Overages will be
there in shipment, Store team should inform to Production GM and to Commercial
dept immediately.
C Tpat Checklist on Materials and Information Flow
- According
to the container loading of Ctpat security guideline, all the workers and security guard
should comply with the ruling in order to assure that the security system
can execute effectively.
- When
all goods and materials (including raw materials, mechanic equipments,
stationery, commodities, etc.) enter the factory/warehouse, it should be
security checked and verified. All the related documents should be kept
for tracing.
- All
workers have the obligation to assure that no unauthorized people or
unidentified/illegal materials enter to the factory’s province.
- In case
of finding some unidentified/illegal materials enter the factory; the
worker has to report to the nearest security guard or security supervisor
immediately.
- Since
all the departments have their own necessities, so in order to have a
clear stock list, the supervisor or the top management should approve and
record down all the details before extracting or written off the
materials.
- Should
not expose factory’s documentary to third party unless having a mutual
understanding/agreement with the buyer. Otherwise, all unauthorized people
are not allowed to call out any documentary from the factory.
C Tpat Checklist Notice Specimen for all Departments
1. HR & Administration
Department
3. Security Department
4. Entrance Guard
5. Reception / Mailing Room
6. Office
7. Production Workshop
8. Packaging Department
10.
Cargo Loading
11. Raw
Materials Warehouse
12.
Finished Goods / Storage Warehouse
13. Parking
C Tpat Training
- In
order to enhance the effectiveness of the security plan, all the doors,
pathways, workplaces and warehouse are suggested to add in the video
camera to monitor the activities in the factory. This set up is only for
security purposes instead of affecting worker’s activities.
- In
order to ensure that all the workers understand the whole security plan,
factory should provide some training courses to the worker annually
(suggest to be on the quarter of each year). For all new corners, the
security guideline of the related department, the administrative officer
has to explain clearly the whole factory’s security plan to the new
corner. The training should include:
a)
The method to handle unauthorized person access to
secure area.
b)
Educate the employees to suspicious cargo, people,
situations and anomalies.
c)
Encourage, recognize and report suspicious cargo,
people, situations and anomalies.
- Specific training should be provided to
the employees on
- Who
handling incoming mails and parcels
- How to
identity & and report on the overage, shortage or un-manifest cargo
- The
security chief officer should establish and maintain a threat awareness
program so as to educate and update the employee periodically the
smuggling trends, seizures and information on terrorist threats.
- The
Security Compliance audit or drill should be carried out annually. All the
workers, including the supervisor and top management, should participate
in this Security Compliance audit or drill. All Security Compliance audit
or drill should be recorded and kept for at least 12 months.
- In
order to enhance the security plan continuously, all workers are
encouraged to express their opinions or suggestions on the security plan.
He/she is free to bring out their suggestions to their department
supervisor, the chief security or the top management by all means.
C Tpat Training Process
A competent member of garmentspedia conducts the C Tpat Training workshop on Cptat quarterly for every level of employees.
Facilitator explains the purpose of security system and provides necessary
guidelines to follow and ensure secured work environment. The facilitator also
explains about the procedural security system. The workers are also given tips
on what to do in case of an emergency.
C Tpat Training Program
C tpat training program includes
the following:
• General
Security System,
• Procedural
Security for C Tpat Training
• Crisis
Management,
• 1-landling of
Security Equipment
•
First Aid Treatment.
• Key Contacts
• Emergency
evacuation plan
• Fire fighting training c
tpat
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