Vehicle Maintenance Executive
Only approved drivers are permitted to operate the project vehicle and any authorized driver shall hold a valid license for the Host country or accepted by the national authority as being equivalent. Approved drivers shall have contractor’s certification which could be formalized by specific driving authorization, or contractor license. It will be mandatory for drivers to permanently keep this document in their possession at all times when driving and be ready to offer it for inspection to authorized persons, i.e. the Project Manager, the HSE Manager or security staff of the project.
Designation : Executive
Department : Administration (Vehicle Maintenance)
Report From : HR Junior Executive
Major Activities:
The management systems shall retain a copy of the driver’s license in the person’s personnel records. In countries where the driving license, or permit, does not include photograph, a second document giving proof of identity will also be kept in the records of the driver.In all cases, the licenses must be valid for the category of the vehicle being operated by the driver, should there be an infringement of this rule by a driver, his license validity will be reviewed and his suitability to drive on the construction work scope will be reassessed.
¨ Worker’s and staff Personal file update
¨ Issue All Official order.
Details Activities:
Certain circumstances may demand a locally arranged driver competency test. Such tests would become necessary if the driver. Although in the possession of a valid license, dis played any of the following;
• A noticeable lack of driving ability
• Careless or dangerous driving maneuvers
• A lack of respect for the vehicle or passengers
The locally arranged driver competency tests would include driving ability and attitude. Rudimentary vehicle knowledge and basic inspection requirements, such as installed safety equipment, oil levels, tires pressures, etc…
¨ Ensure & Maintain Car related problem
1. Keep the record of all car papers & update.
2. Find out the problem of car’s & Maintenance properly.
3. Look after about fuel & gas filling.
4. Maintenance vehicle book regularly.
5. Prepare monthly fuel, gas & maintenance cost summary sheet.
6. Liaise with the car mechanics and garages.
¨ Personal file Update
1. Check Personal Documents (National ID card, Birth certificate, Photos, Working experience, Educational certificate, Reference etc).
2. Check the Medical certificate of workers.
3. Write & Check Service Book, Personal History Sheet, confirmation letter.
¨ Issue Office order.
1. Print/type all kind of office order.
Daily Activities:
¨ Ensure & Maintain Car related problem
§ Engine oil, Fuel, gas and bill checks
§ Vehicle Log book check.
§ Maintain the register and xls. Sheet for bill summarized.
§ Discussed with drivers about the car’s problem.
§ Informed to the management about the car problems
§ Communicate with the automobile centre about various problems of cars.
¨ Personal file Update
§ Personal file update with various papers. Such kinds of leave application showcase letter etc.
§ Issue conformation letter, service book, personal history and distribute to worker’s
§ Showcase letter issue to worker’s and staff for absenteeism.
Monthly Activities:
¨ Ensure & Maintain Car related problem
1. All kinds of expenses summary of Vehicle’s. Fuel, Gas, Car servicing, etc.
2. Summary report submitted to the Management.
¨ Personal file Update
1. Left file updated.
2. Worker’s and staff increment update.
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